How to apply for a District/City of Kigali collaboration letter for FBOs

1. What does the District/City of Kigali collaboration letter for FBOs represent?

It is an official letter from the District or City of Kigali confirming their support and willingness to collaborate with a Faith-Based Organization (FBO)  on its planned activities. It shows alignment with local authorities and is often required for regulatory or administrative purposes.

You can apply for this for one of  the following reasons:

1. Establishment or compliance of a church/Mosque

2. Establishment of a church/Mosque branch

3. Developmental activities by a church/Mosque

This service is provided by Ministry of Local Government (MINALOC) through IremboGov

2. What do you need to have before you start applying?

• The legal representative must be at least 18 years old.

• The certificate is valid for 5 years.

Prepare the following:

• Draft an application letter applying for collaboration

• Notarize a copy of the organization’s statute

• Notarize a copy of the organization’s doctrine principles

• Have an Action plan aligned with development priorities of the District/City of Kigali

Conditional

• A document confirming that the church conforms to building standards

• Community signatories document (Excel. List of all signatories)

• Community signatories document (pdf with signatures of all signatories)

Note: The number of signatories must be at least 1,000.

3. Steps to apply for this service

Follow these simple steps to apply for this service

1. Visit new.irembo.gov.rw and log in to the account

2. Under the “Governance category. Select “District/City of Kigali collaboration letter for FBOs”

3. Click apply to start your application.

First and foremost: Download the templates below, fill them out, and upload them to the attachment section. Tick the box to confirm if you agree with the guidelines. And click “continue.”

4. Fill in the legal representative details, such as identification documents (e.g., National ID or passport), contact address, email, and phone number.

5. Enter the organization details, such as faith-based organization type (church or mosque); enter the headquarters’ address, phone number, and email

6. Provide applicant details and reasons for applying that were mentioned above. 

7. Upload the requested attachments in the correct format and click continue to proceed

8. Verify that the information is true, enter a phone number and/or email address, check the verification box, and click Submit. 

9. An application number (C2…...) to track your application status.

4. What to expect after submitting the application

• Step 1: The application is submitted to both RGB and the District Office for processing.

• Step 2: Once reviewed and approved, the certificate will be attached to this email. You can also download it anytime from IremboGov using your application number.

Important Tips:

• Make sure to provide a valid email address and phone number to track your application.

• Attachments must not exceed 10 MB. If necessary, compress your files before uploading.